Official Rules

The 2016-2017 From Research to App Competition (the “Competition”) is organized and sponsored by:

           the Oklahoma State University Research Foundation (“OSURF”) and

           Oklahoma State University (“OSU”), through the App Center (“App Center”), the Technology Development Center (“TDC”), Office of the Vice President of Research, and the Riata Center for Entrepreneurship.

There is no submission fee for entering the Competition.

OFFICIAL RULES

The Competition is governed in all respects by these rules as well as OSU’s policies and procedures and any requirements set out on the Competition website at https://appcenter.okstate.edu/content/app-competition-2016 (collectively the “Official Rules”).

Theme

The theme of the Competition, titled “From Research to App”, is the use of non-trivial scientific and/or scholarly knowledge to solve a significant problem for the user via a mobile application.

Eligibility

The Competition is open to anyone who has a valid OSU email address and is a current OSU student, employee or faculty member. Each team may have up to five members, but an individual may belong to only one team. Each team may submit more than one App Idea, but each App Idea submitted to the Competition must be the original work of the member(s) of the team submitting it. If an App Idea is patented or has already been distributed to the public or received funding from any source, it is not eligible for the Competition.

Phase I: Fall 2016

Entry Form

A completed official Phase I Entry Form (available on the Competition website) must be submitted no later than midnight on November 2, 2016.

A Phase I submission will be disqualified if it is incomplete, late, not consistent with the theme of the Competition, or otherwise does not comply with the Official Rules.

Finalists

Submissions will be evaluated by a panel of judges, and no more than (10) App Ideas will be chosen as finalists. 

Finalist teams will be notified of selection no later than November 9, 2016.

Finalists will be asked to submit a storyboard presentation of their App Idea by November 17, 2016.

Finalists will be invited to pitch their App Ideas to the Phase I judges at a live event to be held on November 18, 2016. The judge(s) will select a winner and a runner-up from the finalists who participate in the pitch event.

Phase I Awards

The Phase I winning team*^ will receive $2500 and the App Center’s assistance in the development and commercialization of the winning App Idea through either the Apple App Store or the Google Play Store platform, with any proceeds to be distributed in accordance with OSU’s intellectual property policies. If there is a valid business opportunity for the winning App Idea, TDC and Cowboy Technologies, LLC (a subsidiary of OSURF) may in their discretion offer team members the opportunity to participate in the building of a new company.

The Phase I runner-up team^ will receive $1000.Each finalist team (excluding winner and runner-up) will receive $500.

* The members of the winning team in Phase I will be required to enter into an award agreement that will govern its relationship with OSU with regard to the development and commercialization of the winning App Idea.

^  The members of both the winning and the runner-up teams will be expected to cooperate with mobile application developers during Phase II of the Competition regarding the development of their App Ideas.

Phase II: Spring 2017

Timeline

The timeline for Phase II of the Competition will be announced prior to December 31, 2016.

Teams

Each Phase II team may submit only one App Software program. The App Software source code must be written by the team members who submit it, with the exception of publicly-available software libraries (e.g., APIs, SDKs).

Entry

Participation in Phase II of the Competition requires completion of the following three-step entry process.

                1.            Registration:  Any team that wishes to participate in Phase II must register its team members and specify which App Idea the team has chosen to develop as an App Software program (either the Phase I winner or runner-up. Registration is accomplished by submitting a completed Phase II Registration Form (available on the Competition website) no later than midnight on the registration deadline date, which will be announced prior to December 31, 2016.

                2.            Status Check: Each registered team is required to report the development status of its App Software on or before February 18, 2017 by submitting relevant storyboards and/or screenshots by email to the App Center at osuappcenter@okstate.edu.

                3.            Submission: The following submissions must be made by each team on or before February 28, 2017 via a portal to be made available by the App Center on the Competition website:

                                (a)           a fully-functional and operational App Software program based on the App Idea chosen by the team in Step 1, with the source code to be submitted as a downloadable .apk or .ipa file; and

                                (b)           a link to an emulator or video of the App Software’s capabilities and functionality; and

                                (c)           a Power Point, PDF, or Word document that details the features and technical details of the App Software.

Failure to complete all three of the above steps by their respective deadlines and in compliance with all the Official Rules will result in disqualification from Phase II of the Competition.

App Software Development

For purposes of effective translation of an App Idea into App Software, teams who wish to participate in Phase II are required to first meet with both the App Center software developers and the Phase I team that submitted the App Idea on which the App Software is based.

Finalists

The Phase II judge(s) will select up to five (5) finalist App Software programs based on each winning or runner-up App Idea from Phase I, for a maximum of 10 finalist App Software programs.

Finalists will be invited to present their developed App Software to the Phase II judges at a live demo event to be held in March 2017.  Finalists may be asked to produce or participate in the creation of demos or other materials in support of the voting process.

Phase II Awards:

Provided that the Phase II judges believe there are a sufficient number of finalists in Phase II of the Competition, they may in their sole discretion select one winning App Software program and one runner-up App Software program based on each of the winning and runner up App Ideas from Phase I. This will produce a maximum of two (2) winners and two (2) runners-up for Phase II.

Each Phase II winner will be awarded $3000 and each Phase II runner-up will be awarded $1000.

Additional Terms and Conditions:

General. OSU will be responsible for the interpretation of the Official Rules and for resolving any conflicts or other issues that may arise in connection with the Competition. OSU reserves the right, in its sole discretion and without notice, to change the Official Rules and to modify, suspend, cancel or terminate the Competition at any time, in which case OSU may select finalist(s), winner(s), and/or runner-up(s) or take any other action that it deems appropriate to carry out the letter or spirit of the Competition. Judge(s) will be appointed by OSU or by third party(ies) nominated by OSU and the decisions of the judge(s) are final. The Competition is subject to all applicable federal, state, and local laws and regulations.

Definitions.

 “App Idea” means (i) a mobile device application concept submitted to the Competition, whether or not such concept is ultimately disqualified from the Competition, and (ii) any related text, visual materials, or code used in Phase I of the Competition or in the Phase I pitch event, (iii) and any intellectual property rights associated with any of the foregoing.

“App Software” or “App Software program” means (i) a mobile device application software program submitted in Phase II of the Competition that is based on the winning or runner-up App Idea in Phase I of the Competition, whether or not such program is ultimately disqualified from the Competition, and (ii) any related text, visual materials, or code submitted in Phase II of the Competition or used in the Phase II demo event, and (iii) any intellectual property rights associated with any of the foregoing.

“Entrant” means any person who submits a Phase I Entry Form or a Phase II Registration Form to the Competition or who is a member of any team that submits a Phase I Entry Form or a Phase II Registration Form to the Competition, whether or not such person or team or such person’s or team’s App Idea or App Software is disqualified from the Competition.

Ownership and Revenue-Sharing. OSU will own each App Idea selected as a winner or a runner-up in Phase I. The winning and runner-up App Ideas and any other App Ideas identified as OSU-owned intellectual property will be treated in accordance with OSU’s policies and procedures regarding revenue-sharing.

The team submitting any App Idea not chosen as the winner or the runner-up in Phase I will be free to pursue development and commercialization of such App Idea on their own time and at their own expense with no obligation to OSU, provided that such App Idea does not contain OSU-owned intellectual property as determined by OSU.

OSU will own all App Software submitted in Phase II of the Competition. The members of each team submitting App Software in Phase II automatically waive any right to share in revenue from commercialization of such App Software.

Disqualification. OSU reserves the right to disqualify any team or individual for any reason at any time, whether before, during, or after the Competition. Reasons for disqualification include but are not limited to tampering with the entry process or operation of the Competition, plagiarism or any other form of academic dishonesty, misappropriation or infringement of the intellectual property rights of others, and any failure to comply with the Official Rules. Entries must not be obscene, profane, or unsuitable for publication. Disqualified teams will forfeit any prizes awarded to them.

Communications, cash prizes, and taxes.  Communications and cash awards, if any, will be made to each team through the authorized account holder of the email address used to submit an App Idea on behalf of the team. The “authorized account holder” is the person assigned an email address by an internet access provider, online service provider, or other organization responsible for assigning email addresses for the domain associated with the submitted address. Entrants are responsible for the payment of any and all taxes associated with any Competition award.

By submitting an Entry Form in Phase I of the Competition, each Entrant:

                        agrees to comply with and be bound by the Official Rules;

                        agrees that if Entrant’s App Idea is selected as the winner or runner-up in Phase I of the Competition or identified as OSU-owned intellectual property by operation of OSU policy, OSU will automatically own all right, title and interest in Entrant’s App Idea and any App Software submitted in Phase II of the Competition that is based on Entrant’s App Idea;

                        agrees that if Entrant’s App Idea is selected as the winner or the runner-up in Phase I of the Competition or if it is identified as OSU-owned intellectual property by operation of OSU policy, OSU has the right, in its sole discretion and without limitation, to create derivative works and computer programs based on Entrant’s App Idea and to post, publish, display, use, modify, reproduce, distribute, transfer, edit, translate, commercialize, and otherwise exploit Entrant’s App Idea and derivative works and computer programs based on Entrant’s App Idea, and to authorize others to exercise any or all of the foregoing rights;

                        agrees to promptly execute assignment(s) and any other document(s) as requested by OSU to evidence and effectuate any provisions of the Official Rules, including OSU’s rights in Entrant’s App Idea;

                        agrees that OSU shall have the right to withhold the payment of any prize money to Entrant until Entrant and all other members of Entrant’s team have signed any assignment(s) and other document(s) requested by OSU;

                        represents and warrants that Entrant’s App Idea (i) does not violate any third party’s intellectual property rights (copyright, patent, trademark, trade secret, etc.); (ii) does not defame or invade the publicity or privacy rights of any person, living or deceased; (iii) is not the subject of an issued patent or pending patent application; or (iv) does not infringe in any way upon any other party’s rights;

                        agrees to indemnify and hold the judges, OSURF, OSU, their respective affiliates and subsidiaries, and any employees, officers, directors, regents, licensees, transferees, and agents of the foregoing harmless from any claims that may arise in any manner from submission of Entrant’s App Idea in Phase I of the Competition, participation by Entrant in the Competition, selection of Entrant’s App Idea as a finalist, a winner or a runner-up, failure of Entrant’s App Idea to be selected as a finalist, a winner or a runner-up, or the exercise by OSU or any third party authorized by OSU of the rights held by OSU in Entrant’s App Idea;

                        agrees not to instigate, support, maintain, or authorize any action, claim or lawsuit against the judges, OSURF, OSU, their respective affiliates or subsidiaries, or any employees, officers, directors, regents, licensees, transferees, or agents of the foregoing, that arises out of the submission of Entrant’s App Idea in Phase I of the Competition, participation by Entrant in the Competition, selection of Entrant’s App Idea as a finalist, a winner or a runner-up, failure of Entrant’s App Idea or App Software to be selected as a finalist, a winner or a runner-up, or the exercise by OSU or any third party authorized by OSU of the rights held by OSU in Entrant’s App Idea, storyboard, or other materials; and

                        grants OSU permission to use, in any form including print and video, Entrant’s full name, likeness, role, and country of origin, in OSU’s press releases, other publications, and on the Competition website.

By submitting a Registration Form in Phase II of the Competition, each Entrant:

                        agrees to comply with and be bound by the Official Rules;

                        agrees that OSU will automatically own all right, title and interest in the Entrant’s App Software;

                        agrees that OSU has the right, in its sole discretion and without limitation, to post, publish, display, use, modify, reproduce, distribute, transfer, edit, translate, create derivative works from, commercialize, and otherwise exploit Entrant’s App Software and any derivative works thereof and to authorize others to exercise any or all of the foregoing rights;

                        waives any and all right that Entrant may have to share in any revenue accruing from the commercialization of Entrant’s App Software whether such right arises under law, OSU policy, or otherwise, such waiver being made in consideration for the opportunity to compete for a financial prize and otherwise participate in Phase II of the Competition.

                         agrees to promptly execute assignment(s) and any other document(s) as requested by OSU to evidence and effectuate any provisions of the Official Rules, including OSU’s rights in Entrant’s App Software and Entrant’s waiver of any right to share in revenue accruing from the exploitation of Entrant’s App Software;

                        agrees that OSU shall have the right to withhold the payment of any prize money to Entrant until Entrant and all other members of Entrant’s team have signed any assignment(s) and other document(s) requested by OSU;

                        represents and warrants that Entrant’s App Software (i) does not violate any third party’s intellectual property rights (copyright, patent, trademark, trade secret, etc.); (ii) does not defame or invades the publicity or privacy rights of any person, living or deceased; (iii) is not the subject of an issued patent or pending patent application; and (iv) does not infringe in any way upon any other party’s rights;

                        agrees to indemnify and hold the judges, OSURF, OSU, their respective affiliates and subsidiaries, and any employees, officers, directors, regents, licensees, transferees, and agents of the foregoing harmless from (i) any claims that may arise in any manner from submission of Entrant’s App Software to the Competition, (ii) participation by Entrant in the Competition, (iii) selection of Entrant’s App Software as a finalist, a winner or a runner-up, (iv) failure of Entrant’s App Software to be selected as a finalist, a winner or a runner-up, or (v) the exercise by OSU or any third party authorized by OSU of OSU’s rights in Entrant’s App Software or otherwise under the Official Rules;

                        agrees not to instigate, support, maintain, or authorize any action, claim or lawsuit against the judges, OSURF, OSU, their respective affiliates or subsidiaries, or any employees, officers, directors, regents, licensees, transferees, or agents of the foregoing, that arises out of the submission of Entrant’s App Software to the Competition, participation by Entrant in the Competition, selection of Entrant’s App Software as a finalist, a winner or a runner-up, failure of Entrant’s App Software to be selected as a finalist, a winner or a runner-up, the exercise by OSU or any third party authorized by OSU of OSU’s rights in Entrant’s App Software or otherwise under the Official Rules,; and

                        grants OSU permission to use, in any form including print and video, Entrant’s full name, likeness, role, and country of origin, in OSU’s press releases, other publications, and on the Competition website.

Limitation of Liability:

THE COMPETITION AND ANY ACTIVITIES AND SERVICES THAT MAY BE PROVIDED IN CONNECTION WITH THE COMPETITION ARE PROVIDED “AS IS”. NEITHER OSU NOR OSURF MAKES ANY REPRESENTATIONS OR WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, ORAL OR WRITTEN, WITH RESPECT TO THE COMPETITION, INCLUDING ANY WARRANTIES OF TITLE, NONINFRINGEMENT, MERCHANTABILITY, OR FITNESS FOR A PARTICULAR PURPOSE. NEITHER OSURF NOR OSU WILL BE LIABLE TO ANY ENTRANT OR THIRD PARTY FOR ANY DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL, SPECIAL, PUNITIVE, OR EXEMPLARY DAMAGES OF ANY KIND (INCLUDING WITHOUT LIMITATION, DAMAGES FOR BREACH OF CONFIDENTIALITY, LOST PROFITS, LOSS OF OR DAMAGE TO DATA, LOSS OF BUSINESS, LOSS OF INTELLECTUAL PROPERTY RIGHTS, LOSS OF COPYRIGHT PROTECTION, OR OTHER ECONOMIC DAMAGE), WHETHER ARISING IN CONTRACT, TORT (INCLUDING NEGLIGENCE), OR OTHERWISE, AND REGARDLESS WHETHER OSU OR OSURF WAS ADVISED, HAD OTHER REASON TO KNOW, SHOULD HAVE ANTICIPATED, OR IN FACT KNEW OF THE POSSIBILITY THEREOF. THE PROVISIONS OF THIS PARAGRAPH ARE INDEPENDENT OF, SEVERABLE FROM, AND TO BE ENFORCED INDEPENDENTLY OF ANY OTHER ENFORCEABLE OR UNENFORCEABLE PROVISION HEREOF.